It’s officially Q4, which means if you haven’t already, you’re likely (READ: should be) planning your 2024 marketing strategy. Well, I'm here to help you clarify what your 2024 event strategy should include. 

Here are the three shifts in events I predict you’ll see popping up as we head into the new year.

1. In-Person Events Back to Their Pre-Pandemic Levels

When Amy Porterfield, the Queen of digital courses and online education, says that she 100% believes the industry is leaning more towards in-person events than virtual – you listen.

When Eric Yuan, the CEO of Zoom, tells Forbes just a couple of weeks later, “A lot of events aren’t virtual anymore. I have to evolve myself. So, too, must Zoom,” – you believe it.

If companies built online are seeing the value of in-person events, it’s worth considering for your business too right? Now we’re talking the same language. 

Community and connection...

Have you ever worked so hard on your event and yet still it didn't go as you envisioned? Well, that never has to be the case again. 

Channel your inner Maren Morris and remember, “When the bones are good, the rest don’t matter.” Now replace “bones” with “Event Scope” and we’ll be moving in the right direction.

While I don’t literally want to say that nothing else matters if the scope is right, my experience has shown that flawless events come down to having a very strong data-based foundation, incredible project management skills, and a creative flair. .

Today I am going to tackle the first one, otherwise known as your event scope. Here’s what you should have in your event scope to set yourself up for success. 

What to Include in the Event Scope 

The Event Scope is a high-level document that outlines your who, what, where, when, why, and how clearly for all parties involved in the event. The goal, is to be...

I am often asked for advice from entrepreneurs who are considering launching an event. 

Amy Guy, Founder of The Nail Tech Org who produces MANI-Fest, the UK's largest event for nail technicians asked: 

What are three of the most common mistakes entrepreneurs should avoid
when they are planning their first event?
  

Honestly, I wish more people would ask me this. Here are three of the most common mistakes I see:

Mistake 1: Hosting An Event Before You Have an Engaged Audience 

As we all know, people buy from people (and brands) they know, like and trust. If you want to see ticket sales go bonkers from that first announcement, then you need to build, and more importantly, get to know, your community first. 

What do they want to hear about? What are their pain points? What would really entice them to spend money and time out of the office by attending your event? 

Unless you invest heavily in a speaker lineup so recognizable that sells your event...

Whether you’re delivering a virtual, hybrid or in-person format, securing the perfect keynote speaker is critically important to your event's success. From helping create pre-event buzz to boosting ticket sales, this one decision has the power to make or break your entire event.

So how can you ensure you get it right? 

Follow my 7-step process for choosing the right one:  

Step 1: Meet with the client to understand their event goals, vision and any speakers they have in mind.
Step 2: Investigate all of the speakers suggested by the client. Reach out to any who accept direct inquiries to gauge their availability, interest and fee.
Step 3: Set up a meeting with a speaker bureau/agency (or a couple of them) to relay all of the information learned at the initial client meeting and uncover their recommendations. While they should know their stuff, don’t just take their word for it. Conduct your own research on each suggested prospect, watch recordings of past...

As employees begin heading back to the office you may be tasked with planning a team building event to boost morale after months of working from home. 

Team building events can get a bad rap, so to help you plan an event that doesn’t suck, here are: 

• Seven factors to consider BEFORE you start planning
• Popular activities for groups large and small, and 
• Two ways you can seamlessly incorporate team building activities into larger programs 

What are the main considerations that should be considered when planning a team building event? 

No matter the size of the group, here are seven factors that must be considered BEFORE you start planning your activity: 

1. Who is the audience and what type of activity will they enjoy? (i.e. Not everyone is an athlete and others aren’t artistic)
2. When and where will it be held? Will it be onsite at the office or offsite at an external venue? If offsite, is the venue easily accessible? Will...

In 2019, I witnessed an alarming number of clients and event organizers struggling to drive attendance to their events. When I jumped in to help, I noticed many of them were making the same simple mistakes over and over again. The advice I offered was simple but yet often overlooked: 

It all comes down to this riding principle: Don’t make assumptions and stick to the basic principles of a solid event (aka have a very clear understanding of your 5 Ws): 

1. Who is your target market?
2. Where do they consume their media?
3. What is your event elevator pitch (one paragraph that defines what the event is and why it’s being held?) 
    - What are the top 5-10 features that are going to excite attendees?
    - What makes your event different to any other event in the market? 
    - What problem does your event solve?
4. When are all of the industry and/or competitive events being held? Where possible, I always advise teams not to...

Two (of the many) factors to consider when planning an event, but specific to this step are:
1. Holding your team members accountable
2. Keeping things moving forward

How do you do this when all you see is a mountain of to-do’s and no idea where to start? You break things down into smaller, more manageable tasks by creating a project plan and event timeline. 

Here’s how I do it:

1. Select Your Project Management Software 
Just like I outlined in Step 5: Create & Manage A Budget, while there are many project management software options on the market, I rely on the simple, yet effective, Google Sheets for every event I produce. Why do I choose Google Sheets over a purpose-built software program? In case you missed Step 5, here are just a few of the reasons:

- GSuite is a one-stop-shop for my entire team - including our clients and vendors - and the fact that it’s a live document ensures everyone is well-informed and up to date on how we’re...

Budget management is one of the most critical aspects of event management. 

In Step 3: Define Your Event Scope, you stated your anticipated profit or allowable spend (approved loss). Now it’s time to line item costs for each aspect of your event, factoring in your anticipated revenue streams to ensure you can comfortably deliver your vision on-, or below-, budget. 

Here’s how I do this:

1. Select Your Budget Management Software 
While there are many budget management software options on the market, I rely on the simple, yet effective, Google Sheets for every event I produce. Why do I choose Google Sheets over a purpose-built software program? 

- GSuite is a one-stop-shop for my entire team - including our clients and vendors - and the fact that it’s a live document ensures everyone is well-informed and up to date on how we’re tracking against our profit goal or allowable spend in real time. No need for multiple versions to be floating...

The foundation of success on event day relies on a simple, yet uber important element: a team of skilled and experienced event and marketing professionals.

Whether they are internal or external support, you’ll need more than just yourself to plan, manage and deliver your event. But how do you know who is the right fit? 

Here’s my three-step process:

1. Conduct An Initial Vetting Meeting 
Armed with the event scope you created when completing Step 3: Define Your Event Scope, you should now know exactly what it is you’re planning to deliver and which aspects of the event you require additional support with.

Set up an initial conference call with all potential contractors or third party agencies so you can shortlist your favorites PRIOR to sharing your event scope with them. This will help ensure you’re receiving honest answers rather than those potentially guided by what they think you want to hear. 

Use open-ended questions as this provides the...